Page 14 - Policies Booklet
P. 14

14 | P a g e
Dated : 20th September 2023 Revision E
SECTION 4.0
CONDITIONS OF HIRE
4.1 APPLICATION
These conditions apply whether or not a contract of carriage has been entered into as a result of a quotation being offered and accepted or whether
a contract has been made verbally or in writing.
The hirer acts on behalf of all the passengers travelling on the vehicles. If the hirer is a Company, group, or partnership, an individual must be named
as a responsible person. The hirer is responsible for the actions and decisions of all the passengers on board including any additional costs incurred
in performing the contract, whether or not they actually travel with the party.
If the hirer is not going to travel with the party, a representative must be chosen, and the Company informed prior to the hire taking place. The
Company will only accept instructions from the hirer or their nominated representative.
Where a copy of these conditions has been given to the hirer at any time, or the hirer has been advised verbally of all significant terms, making a
booking will be deemed to signify acceptance of them. Where a hirer makes a booking before receiving these conditions and without being advised
verbally of all significant terms, the hirer may cancel the contract without liability to the operator within 48 hours of receiving these conditions.
Otherwise, the hirer will be deemed to accept these conditions.
4.2 QUOTATION
Quotations are made subject to a vehicle suiting the hirer’s requirements being available at the time of acceptance and on the basis of the direct
route, and on information provided by the hirer. The route used will be at the discretion of the Company unless it has been particularly specified by
the hirer, in which case it will be clearly shown on the confirmation.
All Quotations are based on costs prevailing at the time and in accordance with details provided by the hirer. Unless otherwise stated admission
charges, meals, accommodation and parking charges for special events are not included in the quoted price.
All Quotations are valid for 28days unless otherwise notified.
4.3 USE OF VEHICLES
Unless confirmed in writing by the operator the vehicle should not be assumed to remain at any point between the outward and return journeys, nor
to remain available for the hirer’s incidental use when parked at such points.
4.4 ROUTE AND TIME VARIATION
The Company reserves the right to levy additional charges for additional mileage or time to that agreed. The vehicle will depart at times agreed by
the hirer and it is the responsibility of the hirer to account for all passengers at those times. The Company will not accept liability for any losses
incurred by passengers who fail to follow instructions given by the hirer.
4.5 DRIVER’S HOURS AND REST PERIODS
The hours of operation for the driver are regulated by law and the hirer accepts the responsibility (other than in the case of serious emergency or
diversions) of ensuring the hire keeps to the hours and times agreed by the operator. Neither the hirer nor any passenger shall delay or otherwise
interrupt the journey in such a way that the driver is at risk of breaching regulations relating to driving hours and duty time. If any breach is likely to
occur the hirer will be responsible for any additional costs incurred unless it is outside the control of the hirer. The calculation of any additional costs
will be as in condition 4.4
The operator reserves the right to curtail or otherwise alter any hire which does not comply with the relevant regulations.
4.6 SEATING CAPACITY
The Operator will, at the time of booking, agree and specify the legal seating capacity of the vehicle to be supplied The hirer must not load any vehicle
beyond the number of passengers which it is legally permitted to carry.
4.7 CONVEYANCE OF ANIMALS
On a private hire no animal (except guide dogs) may be carried without prior written agreement from the operator
.
4.8 CONFIRMATION
Normally written confirmation by the operator is the only basis for the acceptance of a hiring or for a subsequent alteration to its terms.






















































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